Privacy, Terms & Policies

1. Terms of Use

By accessing or using this website (the “Site”), you agree to be bound by these Terms of Use and all applicable local, state, and federal laws and regulations. If you do not agree with any part of these terms, you must not use this Site.

1.1 Limited License

We grant you a limited, non-exclusive, revocable license to access and use the Site for your personal, non-commercial use in connection with Young Eagles and EAA Chapter 14 activities. This license does not transfer any ownership rights and does not permit you to:

• Copy, reproduce, or redistribute Site content except for your personal reference;
• Modify, adapt, or create derivative works from Site content;
• Use automated tools (robots, spiders, scrapers) to collect data from the Site;
• Attempt to reverse-engineer or bypass security or access controls;
• Remove, obscure, or alter copyright or proprietary notices.

1.2 Acceptable Use

You agree that you will not use the Site to:

• Engage in any unlawful, abusive, harassing, defamatory, or threatening conduct;
• Exploit, target, or endanger minors or vulnerable individuals;
• Upload, transmit, or distribute malware, viruses, or malicious scripts;
• Attempt to gain unauthorized access to servers, databases, or user data;
• Impersonate another person, organization, or EAA representative;
• Interfere with or disrupt the operation of the Site or associated services.

1.3 Intellectual Property

All text, graphics, logos, images, and other materials on the Site are the property of EAA, EAA Chapter 14, Young Eagles 14, or their respective owners and are protected by copyright and other intellectual property laws. You may not use EAA or Young Eagles logos or marks without appropriate permission.

1.4 Third-Party Links

The Site may include links to third-party websites or services. These links are provided for convenience only. We do not control and are not responsible for the content, security, or privacy practices of any third-party site. Accessing these sites is at your own risk.

1.5 Disclaimer of Warranties

The Site and all content are provided on an “as-is” and “as-available” basis without warranties of any kind, whether express or implied. Without limiting the foregoing, we do not warrant that the Site will be error-free, secure, or continuously available, or that any defects will be corrected.

1.6 Limitation of Liability

To the fullest extent permitted by law, Young Eagles 14, EAA Chapter 14, EAA, their officers, members, and volunteers will not be liable for any indirect, incidental, consequential, or special damages arising out of or in connection with your use of the Site, even if advised of the possibility of such damages.

1.7 Changes to the Site or Terms

We may update, modify, or temporarily or permanently discontinue the Site or any part of it at any time without notice. We may also revise these Terms of Use. The “Last updated” date at the bottom of this page will indicate when changes are made. Continued use of the Site after changes are posted constitutes your acceptance of the revised terms.

1.8 Governing Law

These Terms of Use are governed by the laws of the State of California, without regard to conflict-of-law principles. Any disputes related to these terms or your use of the Site will be resolved in the state or federal courts located in San Diego County, California.

2. Terms of Service

These Terms of Service apply to your participation (or the participation of a minor for whom you are responsible) in Young Eagles 14 events, programs, and related activities conducted in connection with EAA Chapter 14 and the EAA Young Eagles program.

2.1 Registration & Eligibility

• Registrations must be submitted using the forms or online systems designated by Young Eagles 14 or EAA.
• You agree that all information you provide for yourself or a minor is accurate, complete, and current. You will update us if any information materially changes before the event.
• We may limit or prioritize participation based on factors such as available aircraft, volunteer capacity, weather, safety considerations, and program requirements.

2.2 Conduct & Safety

Safety is a core value of EAA and Young Eagles. By participating, you agree to:

• Follow all instructions given by pilots, coordinators, and volunteers;
• Respect airport rules, restricted areas, and safety markings;
• Maintain respectful conduct toward other participants and volunteers;
• Ensure minors under your care behave appropriately and follow directions.

2.3 Schedule Changes, Delays & Cancellations

Aviation activities are heavily dependent on weather, aircraft availability, and other safety-related factors. Events may be delayed, rescheduled, or cancelled at any time. We will make reasonable efforts to notify registrants using the contact information provided, but we cannot guarantee advance notice in all situations.

2.4 Donations & Payments

Young Eagles flights are provided at no charge to youth participants. Optional donations help support chapter operations and youth programs. Unless clearly stated otherwise, donations are considered final and non-refundable.

2.5 Volunteers & EAA Chapter 14

Many aspects of these events are led by volunteers from EAA Chapter 14 and the broader EAA community. Volunteers may be subject to EAA training and screening requirements, particularly if they work directly with youth. Volunteers agree to follow EAA and chapter policies, as well as applicable laws and airport rules.

2.6 Termination of Participation

We reserve the right to deny, suspend, or terminate participation by any individual (youth or adult) whose behavior is unsafe, disruptive, or inconsistent with these Terms of Service, in our sole judgment, to help ensure safety and a positive experience for all.

3. Privacy Policy

This Privacy Policy describes how Young Eagles 14, as part of EAA Chapter 14, collects, uses, and protects information when you visit this Site or participate in our programs.

3.1 Information We Collect

We may collect the following categories of information:

• Parent/Guardian & Adult Data: Names, postal addresses, email addresses, phone numbers (including text-enabled and country code information), and related contact details.
• Young Eagles / Youth Participant Data: Names, dates of birth, weight (for flight planning and safety), previous Young Eagles flight counts, and notes that may be relevant to providing safe and appropriate experiences.
• Event & Registration Details: Specific event(s) for which you register, attendance records, volunteer interests, and donation choices.
• Technical & Visit Data: IP addresses (stored in a technical format), device fingerprints (where set), browser user-agent strings, pages visited, timestamps, and referrer information, primarily for analytics, security, and performance monitoring.
• Donation / Payment Information: Limited transaction details processed through third-party payment processors; we do not store full payment card numbers on this Site.
• Communication Records: Messages, inquiries, and feedback you submit via email or forms.

3.2 How We Use Your Information

We may use collected information to:

• Register and schedule participants for Young Eagles events and classes;
• Communicate confirmations, reminders, and updates about events;
• Coordinate logistics with pilots, volunteers, and EAA Chapter 14 leadership;
• Maintain participation records for program reporting and safety documentation;
• Send newsletters or informational updates if you opt in;
• Monitor Site usage and performance, and help prevent misuse or security incidents.

3.3 Data Protection & Security

We use reasonable technical and organizational safeguards to help protect personal information, including the use of HTTPS encryption, limited access to administrative tools, and visit logging for diagnostic purposes. While we take these steps seriously, no online system can be guaranteed to be completely secure.

3.4 Data Retention

We retain personal data only for as long as necessary to support program operations, legal requirements, and recordkeeping. When data is no longer needed, we may anonymize it, archive it, or securely delete it, as appropriate.

3.5 Sharing & Disclosure

We may share information in the following limited situations:

• With EAA or EAA program administrators to record Young Eagles flights, maintain youth participation history, and support related programs;
• With pilots and key volunteers to the extent necessary to conduct safe, organized events (for example, providing youth names, ages, and weight for flight planning);
• With trusted service providers (such as hosting, email, or payment processing) who assist us in operating the Site and programs, under appropriate confidentiality protections;
• When required by law, subpoena, or legal process, or when necessary to protect participants, volunteers, or the public.

We do not sell personal information to third parties for marketing purposes.

3.6 Cookies & Similar Technologies

The Site may use cookies and similar technologies to maintain sessions, remember preferences, and gather basic analytics. You can adjust your browser settings to block or delete cookies, but certain features of the Site may not function properly if cookies are disabled.

3.7 Children’s Privacy

Young Eagles programs serve youth, but all online registration and data submission for minors is done by a parent or legal guardian. We do not knowingly allow children to self-register via this Site. We treat youth information with special care consistent with EAA’s youth-safety focus.

3.8 Your Rights & Choices

Subject to applicable law and program requirements, you may have the right to:

• Request access to the information we hold about you or your child;
• Request correction of inaccurate or incomplete information;
• Request deletion or restriction of certain information, where feasible and lawful;
• Opt out of non-essential communications, such as newsletters or promotional updates.

3.9 Changes to this Privacy Policy

We may update this Privacy Policy over time. Changes will be posted on this page with an updated “Last updated” date. Continued use of the Site after such changes are posted signifies your acceptance of the revised policy.

3.10 Contact Information

If you have questions or requests regarding this Privacy Policy or your data, please contact:

Last updated: December 19, 2025

4. Event Terms & Conditions

This section explains how our event-specific rules apply to Young Eagles 14 activities, in addition to the Terms of Service and Privacy Policy.

4.1 Event Scheduling & Capacity

• Events may have limited capacity for flights and ground activities; registration does not guarantee a specific time slot or flight until confirmed.
• We may maintain main registration and waitlist options; the number of available slots in each is based on aircraft, pilot availability, and safety considerations.
• We may adjust participant counts, groupings, and scheduling on the day of the event to reflect real-world conditions.

4.2 Check-In & On-Site Procedures

• Participants must check in at the designated registration area and follow posted instructions.
• Parents/guardians must complete all required forms for minors before participation.
• Participants and guests must remain in approved areas and respect posted signs and barriers.

4.3 Health, Fitness & Special Needs

For safety and comfort, it is important to let us know about any medical, mobility, or other conditions that may affect participation. We will make reasonable efforts to accommodate special needs where safe and practical.

4.4 Compliance with Airport & Regulatory Rules

All participants, guardians, and volunteers must comply with airport regulations, security requirements, and applicable aviation rules. Failure to do so may result in removal from restricted areas and/or termination of participation.

5. Photo & Media Release

Young Eagles 14 and EAA Chapter 14 may document events through photography, video, and audio recordings for program reporting, education, and outreach. This section explains how we handle images and media involving minors and adults.

5.1 Media Involving Minors

Because Young Eagles events center on youth aviation, minors may appear in photos or other media produced at our events. Parent or guardian consent is required for participation and for the use of a minor’s likeness as described here.

By signing the appropriate registration and/or media consent forms for a minor, the parent or legal guardian generally:

• Authorizes Young Eagles 14, EAA Chapter 14, and EAA to capture the minor’s image, voice, and likeness (for example, in photographs or video) in connection with Young Eagles and chapter activities;
• Grants permission for such media to be used, reproduced, displayed, published, or distributed in print, online, in social media, and in other chapter or EAA materials, for educational, reporting, and promotional purposes;
• Understands that media may be edited, combined with other images or text, or otherwise adapted for publication;
• Acknowledges that there is no expectation of financial compensation for such use;
• Releases Young Eagles 14, EAA Chapter 14, EAA, and their representatives from claims related to authorized uses of the minor’s image or likeness, to the extent permitted by law.

If you prefer that your child not be photographed or recorded, please notify the event coordinator at or before check-in so we can take reasonable steps to minimize inclusion in media.

5.2 Media Involving Adults

Adults (including parents, guardians, and volunteers) may also appear in photos or other media at events. By participating on-site, and particularly by signing any media consent language included in forms, adults generally:

• Consent to the capture and use of their image, voice, and likeness in connection with Young Eagles and chapter activities;
• Grant non-exclusive permission for Young Eagles 14, EAA Chapter 14, and EAA to use such media in print, online, and other chapter or EAA communications;
• Agree that media may be edited, formatted, or combined with other materials for publication;
• Understand that no financial compensation is expected in connection with such uses;
• Release Young Eagles 14, EAA Chapter 14, EAA, and associated parties from claims related to authorized media use to the extent permitted by law.

Adults who prefer not to be included in photos or recordings should notify the event coordinator; we will make reasonable efforts to position them outside primary media focus areas when practical.

6. Liability (Adults & Minors)

This section provides a comprehensive summary of how liability, assumption of risk, and consent are handled for both adult participants and minors in Young Eagles 14 activities. The actual legal language appears in the official EAA and chapter forms that you will be asked to sign at or before an event.

6.1 Inherent Risks of Aviation Activities

Aviation, including ground operations near aircraft and flights in light airplanes, involves inherent risks. These risks may include, but are not limited to, turbulence, rough landings, mechanical failure, weather conditions, airport vehicle traffic, slips and falls on uneven surfaces, and other hazards associated with operation in an active airport environment.

6.2 Adult Participants – Assumption of Risk & Release

Adult participants in orientation or demonstration flights (or other aviation-related activities) may be asked to sign a written agreement prior to participation. By signing that agreement, an adult typically:

• Confirms that participation is voluntary and undertaken with knowledge of inherent risks;
• Accepts responsibility for the ordinary risks of flight and airport activity, including the risk of personal injury, property damage, or, in rare cases, death;
• Agrees to release and discharge Young Eagles 14, EAA Chapter 14, EAA, pilots, owners/operators of aircraft, and volunteers from certain claims and liabilities arising out of participation, to the extent allowed by law;
• Acknowledges that this release generally does not waive rights in cases where liability cannot legally be waived under applicable law.

6.3 Minor Participants – Parental/Guardian Consent

Minors do not sign their own legal waivers. Instead, a parent or legal guardian must sign the appropriate Young Eagles registration and consent forms for each minor participant. By signing, the parent or guardian typically:

• Affirms that they are the child’s parent or legal guardian and authorized to consent to participation;
• Acknowledges that youth aviation activities carry inherent risks, even when conducted with care and attention to safety;
• Authorizes the child to participate in Young Eagles flights and related ground or educational activities;
• Consents to emergency medical treatment being arranged if necessary and if the parent/guardian cannot be reached immediately, with reasonable efforts made to contact them as soon as practical;
• Agrees to release and not assert certain claims against Young Eagles 14, EAA Chapter 14, EAA, pilots, and volunteers related to ordinary risks inherent in participation, to the extent permitted by law.

6.4 Indemnification & Hold Harmless

In many cases, the adult participant or parent/guardian also agrees to indemnify and hold harmless Young Eagles 14, EAA Chapter 14, EAA, pilots, and volunteers from certain claims brought by or on behalf of the participant or minor, except where such indemnification is restricted or prohibited by law.

6.5 No Guarantee of Outcome

While Young Eagles 14 and EAA Chapter 14 are committed to safety and follow EAA program guidance, no guarantee can be made as to the outcome of any flight or event. The decision of a pilot in command regarding whether or when to fly is final and based on safety considerations.

7. Youth Protection Policy (Chapter Statement)

Young Eagles 14, as part of EAA Chapter 14, participates in the EAA Young Eagles program and follows EAA’s Youth Protection principles and training requirements. This section is our chapter-level summary of how those principles are applied locally.

7.1 Commitment to Youth Safety

Our chapter is committed to providing a safe, respectful, and welcoming environment for all youth participants, their families, and volunteers. Youth safety and protection are core responsibilities for everyone involved in our programs.

7.2 Screening & Training for Certain Roles

Certain volunteer roles that work closely with youth, such as Young Eagles pilots and key youth program coordinators, may be required by EAA to:

• Complete EAA’s Youth Protection training (delivered online);
• Undergo a basic background check, where required, in order to serve in a covered role;
• Renew such training or screening at intervals consistent with EAA guidance.

Volunteers are expected to be familiar with and comply with the youth-protection standards set forth by EAA for the roles they undertake.

7.3 Supervision & Appropriate Conduct

Our chapter expects all volunteers and participants to maintain appropriate boundaries and conduct when interacting with youth. This includes:

• Avoiding being alone one-on-one with a youth in non-public settings whenever reasonably possible, and using visible, open environments for interactions;
• Refraining from inappropriate physical contact, language, or behavior;
• Treating all youth with respect and dignity, regardless of background or ability;
• Being mindful of photography or recording of youth, consistent with consent and media guidelines.

7.4 Prohibited Behavior

The following are examples of behavior that are not tolerated in connection with our youth programs:

• Any form of abuse, harassment, or exploitation of a minor;
• Use of alcohol or illegal substances while supervising or interacting with youth during events;
• Possession or distribution of inappropriate or explicit materials in a youth setting;
• Retaliation against anyone who, in good faith, reports a concern about youth safety.

7.5 Reporting Concerns

Anyone who observes or experiences conduct that may violate youth-protection standards or applicable law is strongly encouraged to report the concern promptly. Depending on the nature of the concern, this may include:

• Notifying an event coordinator or EAA Chapter 14 leader on-site;
• Contacting EAA headquarters through the channels provided for youth-protection concerns;
• Reporting directly to law enforcement or child-protection authorities where required or appropriate.

Our chapter will take concerns seriously and will cooperate with EAA and appropriate authorities as needed.

7.6 Parental/Guardian Involvement

We encourage parents and guardians to be actively involved in their child’s participation, including:

• Reviewing registration and consent forms before signing;
• Asking questions about the program, safety procedures, and event logistics;
• Accompanying youth to events and remaining on-site when practical;
• Discussing the experience with their child afterwards and addressing any concerns.

7.7 Relationship to Official EAA Policy

This chapter statement is intended to reflect and support the principles of EAA’s Youth Protection policy in language that is easy to read and apply at the local level. It is not a substitute for the official EAA policy documents or training materials. In the event of any difference between this summary and EAA’s official policies, the official EAA policy and guidance will control.